StaffedUp Hiring Software -Invite to Apply
Your Best Next Hire May
Never See Your Job Post.
Invite Them Anyway.
StaffedUp searches millions of candidate profiles to find people who match your role — even if
they never searched for your job or knew you were hiring. Review AI-ranked matches, send
invitations in one click, and let qualified candidates apply instantly.
No contract, no commitment — Better pipelines guaranteed or your account's free until we deliver.
A Talent Pool You've Never Seen
Access a vast pool of candidate profiles across the StaffedUp network — not just people who found your listing.
Ranked by What Matters to You
Candidates scored and sorted by criteria that you set — SmartMatch, availability, distance, experience, and more.
You Choose Who Gets Invited
Review your shortlist, pick your favorites, invite them to apply with one click.
"We used to post the same job manually on all our different platforms, every single week. Now it just happens in the background — we haven't logged into Facebook to post a job in months."
Matt Ratz
Owner, Lou Restaurant Group
4x
faster pipeline fill
60%
apply within 24 hours of invite
3,000+
businesses sourcing on StaffedUp
The Real Cost of Waiting to Be Found
Job posts only reach people who happen to be looking, at the exact moment you're
advertising. Everyone else — including your best-fit candidate — never sees it.
Posting & Praying
Limited to who's looking
Your ad only reaches active job seekers scrolling that day.
Perfect-timing problem
The right candidate has to see it, want it, and apply — all at once.
Invisible talent
Qualified people who aren't actively searching never even know you're hiring.
Reactive hiring
You only see who applies, never who's actually the best fit out there.
Invite to Apply
A pool you've never tapped
Access a large, active pool of qualified profiles beyond your own applicants.
Turns hiring on its head
Instead of waiting to be found, you see best-fit candidates upfront, and invite them first.
Reach the not-yet-looking
Invite strong candidates who never saw your ad and weren't searching.
Ranked shortlists
The best matches from that pool, scored and ready to review.
From Untapped Talent
to a
Ready-to-Invite Shortlist
Set What "Qualified" Looks Like for Your Roles
How It Works:
- Select the open roles to be matched with qualified candidates from the talent pool
- Choose the criteria that matter most for each role you are hiring for — SmartMatch score, schedule availability match, distance/location fit, prior experience, industry background and more.
Impact
You define the match — not a generic job board algorithm.
The Network Is Searched
— Not Just Your Applicants
How It Works:
- StaffedUp scans its full vast network of candidate profiles, including people who’ve never applied to you or seen your listing, and ranks them against your open roles – and your criteria for each role.
- You get best-fit candidates to review, sorted by the criteria you care about.
Impact
Access candidates a job post could never reach on its own.
Review & Invite the Best
Candidates With One Click
How It Works:
- Browse your curated shortlist and pick the candidates you want
- Send invitations to apply with one click — personalized or default messaging
Impact
You stay the decision-maker. The network just handed you people you'd never have found.
Candidates Apply Instantly
How It Works:
- Invited candidates are notified immediately by email, SMS, and in their StaffedUp profile.
- Candidates apply on the spot, even though they never saw your ad.
- Your Applicants list gets updated instantly and you get notified that an invited candidate applied.
Impact
You reach candidates who were never going to find you on their own.
Turn On the AI Recruiting Assistant..
Everything above works great with you in the driver's seat. But if you'd rather not review
shortlists at all, the AI Recruiting Assistant removes the manual review step entirely.
Configure Once, Let It Run
How It Works:
- Set the roles you want covered and the criteria that define a great match — the same inputs (availability, distance, experience, industry background and more) you’d use manually.
- Set up a campaign to source candidates for the selected roles – for how many days, how many candidates to source and invite per day, or let it run continuously until you stop it.
Impact
Full control over what "automated" means for your business, before you ever turn it on.
It Searches the Pool and Invites the Best Matches Automatically
How It Works:
- No more manual review. The Assistant continuously searches the candidate network, ranks the best matches, and invites them daily — adjusting as candidate activity changes — until you turn it off or your campaign ends.
Impact
New candidates you've never seen keep entering your pipeline, even when you're not looking.
Your Competitive Edge
A vast candidate network 4x faster pipeline fill
While competitors wait for the right person to see their ad, you're already inviting them.
Industry-Specific Results
See how businesses like yours are reaching candidates who never applied
Restaurant Chains
"None of these servers had applied to us. We invited them based on availability and experience, and six applied within hours — people we'd never have reached otherwise."
Multi-Unit Retail
"We're not just hiring from people who find our posts anymore. We're reaching into a pool of candidates who didn't even know we
were hiring."
Fitness & Wellness
"Invited three trainers who had zero idea we had an opening. Two applied within the hour."
Frequently Asked Questions
No — it searches StaffedUp’s broader vast network of candidate profiles, most of whom have never applied to you or seen your job listing.
A job post only reaches people actively looking at that exact moment. Invite to Apply flips that — it searches the wider candidate network for your best matches and lets you invite them directly, whether or not they were looking or saw your ad.
By default, yes — you review a ranked shortlist and choose who to invite. If you want to take this to the next step, the AI Recruiting Assistant can handle invites automatically.
SmartMatch score plus whichever qualities matter most to you — availability match, distance, prior experience, relevant industry experience, and much more.
Once configured, it removes the manual review step — continuously searching the candidate network and inviting your best-fit matches automatically, every day, based on the criteria you set. It runs until you turn it off or your campaign ends.
Yes. Invited candidates are notified directly by email, SMS, and in their StaffedUp profile, and can apply instantly — no ad required.
Yes, any time — it’s fully optional and you can switch between manual review and full automation whenever you like.
We'll Get You
Free 20-Minute Setup
Work with a hiring expert
First Job for $1
No contract
77% Faster Guarantee
Or your money back
Instant Activation
Get your first shortlist immediately
Frequently Asked Questions
-
How does StaffedUp find applicants for me?
StaffedUp leverages our extensive talent networks, optimized SEO, external automated job board posting such as Indeed and Google Jobs, social media integrations, QR code scan to apply marketing, and by leveraging your website and brand to drive genuinely motivated applicants for hire.
-
Can I customize StaffedUp to hire the way I need to?
100% your can. We offer complete customization to fit your exact needs. Create custom company recruitment pages, company culture, jobs, application questions, and customized automated or one click messaging to expedite engagement.
-
How long does it take to get set up?
How's a few minutes sound? Our quick startup tools are the easiest thing you'll use all year! We provide pre-drafted job descriptions & application questions, & even wrote your application responses for you! Need a hand? We'll teach you everything you need to know in 10 minutes. Did we mention it's easy?
-
Can I cancel anytime?
Yep! For paid accounts we simply ask for 15 day notice before you next bill. Need to chat with us? Use the help desk in your account or email us at support@staffedup.com.
-
What is the WOTC (Work Opportunity Tax Credit)?
WOTC (Work Opportunity Tax Credit) is a federal tax credit available to business employers, both large and small. The credits are designed to offset Federal income tax liabilities. When the WOTC program is executed the right way, employers can capture enough tax credits to significantly reduce, or even eliminate, their Federal income tax liabilities. (And if your business was formed using a flow-through-entity, like a S-corp or LLC, then the credits could flow-through to the owner’s K-1).
-
How can WOTC impact my business?
Executing the WOTC program is simple and easy with the right provider. We’ll screen your applicants to determine if they satisfy one of nine qualifying criteria. If so, our team of tax credit experts work with specific government agencies, behind the scenes, to capture the tax credits for you. Once captured, tax credits can be used to eliminate Federal income tax liabilities and thus improve cash flow for stakeholders and the business.
-
DID WE JUST BECOME BEST FRIENDS?
Duh! We built this for you, because we are you! Your success in hiring is the only thing we care about. Anything you need, any time, we're always here, we'll always listen!
